My client, who provides trade show and conference hotel reservation services, mails out a large number of notification and confirmation messages to their customers every day. My software, that has been custom developed for them, automates the process of formatting and mailing those notification messages. The moment the order status indicates a notification is ready to be mailed out, my software picks up all required information from the database, formats the letter and either e-mails it, or faxes it out depending upon the data record content. The notification messages are being sent either in English or in French, depending upon the pre-defined addressee preference.

The notification message formatting is based on templates, so they can be changed quickly and easily whenever required. Both fax and e-mail messages can combine text and images. The notification software is Microsoft Windows based and it can run on a company server or a desktop PC. It consists of two parts: one that runs in the background, and does the message formatting and mailing when required (the service), while the user interface program (the client) is executed on demand to perform all required administrative functions. The client software can be executed on the same computer as the service, or on a remote one connected to the same network. My Automatic Notification Software is a reliable and economical solution for every business that mails out a large number of similarly structured messages that are driven by a database content.

My Automatic Notification Software saves my client hundreds of person hours of effort each month, while greatly improving accuracy and uniformity of their messages.